Parish Council Minutes

Minutes of Parish Council meetings

The following pages are links to relevant sets of minutes from each year.

Adopted minutes complete with signatures, are available for inspection by appointment through the Clerk by phone: 01462 811800  or email: clerk@henlow-pc.gov.uk

Minutes Archive.

Minutes covering current and previous years are here.

From May 2021, payments for authorisation are included in the minutes and not listed under a separate file

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• Parishioners are not normally named in minutes as attendees or in terms of representations made unless necessary for the performance of a council’s statutory duties, functions, and contracts. Doing so creates the potential for Data Protection issues and as parishioners are not formally part of a parish council meeting doing so serves no purpose.
• Minutes are normally a record of decisions made and little else. We would not normally make a verbatim record of what individual Councillor have said. It is rarely necessary to record details of debate (examples of when it would be material to do so would be in evidencing that appropriate advice had been considered, or risks assessed in relation to decisions).
• Decisions made in council meetings are immediate and do not need the minutes to be approved before they are enacted.
• Minutes of the Annual Parish Council Meeting (some use the colloquial term “AGM”) are approved at the next meeting of the parish council, NOT a year later at the next Annual Parish Council Meeting.
• Minutes of the Annual Parish Meeting are not approved by a parish council, they are approved at the next Parish Meeting, which is usually an annual event, though can be more frequent if further Parish Meetings are called.
• Council meetings do not need to approve minutes of committees or sub-committees, they simply receive them. The committee or sub-committee approves its own minutes.